IOG - Extraordinary General Meeting

UPDATE: Venue Change for the Extraordinary General Meeting. 


EGM now to be held at IOG Head Office, Thursday 2nd April 2020

Due to the impact of Coronavirus we are letting you know of a change in venue for the Extraordinary General Meeting that has been called to vote on a Special Resolution to change our name from ‘Institute of Groundsmanship’ to ‘Grounds Management Association Limited’ (trading as Grounds Management Association).

This meeting will now be held at the IOG Head Office, 28 Stratford Office Village, Walker Avenue, Milton Keynes, MK12 5TW on Thursday 2nd April 2020 starting promptly at 12:00 noon.

All members of the Institute of Groundsmanship are entitled to attend, however, following current Government advice we place the safety and well-being of our members and our staff as our highest priority because of the unprecedented circumstances we find ourselves in, we ask that you consider now voting by post rather than by attending in person. Should you wish still to attend please confirm this intention by return. Should in the days leading up to the EGM you or members of your family fall ill due to Covid 19 we respectfully ask you to consider the risk of attending to yourself and to others.

Letters and emails are being sent to members with the appropriate voting forms attached. 

All forms must be signed and, due to the current circumstances with the potential for delayed post, we would accept a scanned copy of the completed voting form, sent to, to be received by no later than 3:00pm on Tuesday 31st March 2020, with the original being posted to the following address.

The Institute of Groundsmanship, 28 Stratford Office Village, Walker Avenue, Milton Keynes, MK12 5TW.

For further clarification, should the government advice change as regards movement of people, this will not prevent the vote from proceeding, so we strongly recommend that you submit a Proxy Voting form if you wish to record your view on this Special Resolution.

If you have any queries do please let us know by emailing or telephone us on 01908 312511.

For and on behalf of the Board of Directors of the IOG

Alan Clarke

Company Secretary

Fully paid-up voting members of the IOG are asked to vote on the following Special Resolution:

          To change our name from ‘Institute of Groundsmanship’ to ‘Grounds Management Association Limited’ 

Click the link to see a message from Geoff Webb (CEO) and David Carpenter (Independent Chair) providing an explanation as to why this change of name is important to the future of our profession and organisation.

Click this link for a list of answers to questions you may have.

Click is a link that shows you what the new name and logo will look like and how it was arrived at following extensive research

Proxy Voting Forms

Complete either Form A, or Form B (but not both)

Please note that only paid-up Individual Members, and appointed representatives of paid-up Associate Members are eligible to vote, either in person or by proxy at the EGM. Corporate Members and Members with Student Status, Under-16 Status and/or Domestic Status shall not be entitled to vote but are entitled to attend the EGM.

Proxy Form A

If you cannot attend the EGM but would like to specify the way in which your Proxy vote is used, you must appoint the Independent Chair as your Proxy in order to formally record your voting wishes. In order to do this you must complete Parts 1 and 2 of the form. If you do not complete Part 2 the Independent Chair will vote on your behalf as he thinks fit. To download and view Proxy Form A click here.

Proxy Form B 

This form allows you to give your vote to someone who will be in attendance on the day at the EGM and vote as they believe is best for the Institute and its members. To download and view Proxy Form B click here